Approval
before the work, not after
The client approves the variation as a discrete thing with a price on it, so the conversation happens when it is cheap rather than at final claim.
Variations
The extra work that
never reached an invoice.
Almost every builder is carrying work they did and never charged for. Not because anyone decided to give it away — because it happened on site, on a Tuesday, and there was no moment where writing it down was the obvious next step.
On site
Captured where
it happens.
A photo, a line of description and a number, entered on the phone while standing in front of the thing that changed. That is the whole discipline, and it is the difference between a variation and a favour.
Once it is on the job it is on the invoice, and the client sees it while they still remember asking for it rather than in a lump at the end.
Evidence
photo and reason attached
Why it changed and what it looked like, kept with the variation — which is what makes it defensible months later.
Running total
the contract sum moves visibly
The client can see what the job is now worth against what it started at, so the final number is never a surprise.
The rest of the family
Same build, shaped for
a different trade.
Each one is the same idea — your quoting, your jobs, your invoicing, in one system you own — fitted to how that trade actually works. Built in Brisbane by Kindra AI.
- Kindra Sign Shop for sign shops and signwriters
- Kindra Electrical for electrical contractors
- Kindra Plumbing for plumbers and gasfitters
- Kindra Mechanic for workshops and auto repair
- Kindra Care Desk for NDIS providers
- Kindra Clean for commercial cleaning
- Kindra AI the parent — custom software and automation